Word 2013/2016: AutoText

Updated 2013.06.05

Objectives

·       Learn how to use keyboard shortcuts for common symbols and borders.

Special Characters AutoText

Word makes it easy to enter some special characters:

Type this:

To get this:

:)

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:(

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(c)

©

(tm)

(r)

®

-->

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==>

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<--

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<==

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Bulleted List AutoText

Word makes it easy to create a bulleted list. If you type an asterisk followed by a space, it will change the asterisk to a bullet. If you type this:

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Word will replace it with this:

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When you are done entering list items, you can simply press the Enter key at the start of a line and Word will return to displaying normal text.

Numbered List AutoText

Word makes it easy to create a numbered list. If you type a number followed by a period and a space, it will automatically begin creating a numbered list for you. As with a bulleted list, you can simply press the Enter key at the start of a line and Word will return to displaying normal text.

Borders

Word also makes it easy to create single lines (borders) that go from margin to margin:

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Using AutoCorrect to create your own keyboard shortcuts

To avoid typing the same things over and over, create your own shorthand.

·       Click on the File tab.

·       Click on Options.

·       Click on Proofing.

·       In the AutoCorrect options group, click on the AutoCorrect Options button.

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·       The AutoCorrect English dialog box will appear:

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·       Click on the AutoCorrect tab.

·       In the Replace field enter the shorthand, and enter the expanded text in the With field. The example above will cause the letters CIA to always be replaced with Central Intelligence Agency. Because CIA is in upper-case, the replacement will only occur if you type CIA in upper-case. If you enter the shorthand in lower-case, the replacement will occur regardless of the case you use to enter the shorthand.

·       Click on Add to add your new shorthand to Word’s list.

·       Click on OK when done.