Word Keyboard Shortcuts

Updated 2011.06.06

Press

To

CTRL+SHIFT+SPACEBAR

Create a nonbreaking space

CTRL+HYPHEN

Create a nonbreaking hyphen

CTRL+B

Make letters bold

CTRL+I

Make letters italic

CTRL+U

Make letters underline

CTRL+SHIFT+<

Decrease font size

CTRL+SHIFT+>

Increase font size

CTRL+Q

Remove paragraph formatting

CTRL+SPACEBAR

Remove character formatting

CTRL+C

Copy the selected text or object

CTRL+X

Cut the selected text or object

CTRL+V

Paste text or an object

CTRL+Z

Undo the last action

CTRL+Y

Redo the last action

 

Keys for printing and previewing documents

Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.

Press

To

CTRL+P

Print a document

ALT+CTRL+I

Switch in or out of Print Preview

Arrow keys

Move around the preview page when zoomed in

PAGE UP or PAGE DOWN

Move by one preview page when zoomed out

CTRL+HOME

Move to the first preview page when zoomed out

CTRL+END

Move to the last preview page when zoomed out

Change or resize the font

Press

To

CTRL+SHIFT+F

Change the font

CTRL+SHIFT+P

Change the font size

CTRL+SHIFT+>

Increase the font size

CTRL+SHIFT+<

Decrease the font size

CTRL+]

Increase the font size by 1 point

CTRL+[

Decrease the font size by 1 point

 

Apply character formats

Press

To

CTRL+D

Change the formatting of characters (Font command, Format menu)

SHIFT+F3

Change the case of letters

CTRL+SHIFT+A

Format letters as all capitals

CTRL+B

Apply bold formatting

CTRL+U

Apply an underline

CTRL+SHIFT+W

Underline words but not spaces

CTRL+SHIFT+D

Double-underline text

CTRL+SHIFT+H

Apply hidden text formatting

CTRL+I

Apply italic formatting

CTRL+SHIFT+K

Format letters as small capitals

CTRL+EQUAL SIGN

Apply subscript formatting (automatic spacing)

CTRL+SHIFT+PLUS SIGN

Apply superscript formatting (automatic spacing)

CTRL+SPACEBAR

Remove manual character formatting

CTRL+SHIFT+Q

Change the selection to the Symbol font

 

View and copy text formats

Press

To

CTRL+SHIFT+* (asterisk)

Display nonprinting characters

SHIFT+F1 (then click the text whose formatting you want to review)

Review text formatting

CTRL+SHIFT+C

Copy formats

CTRL+SHIFT+V

Paste formats

 

Set line spacing

Press

To set line spacing to

CTRL+1

Single-space lines

CTRL+2

Double-space lines

CTRL+5

Set 1.5-line spacing

CTRL+0 (zero)

Add or remove one line space preceding a paragraph

 

Align paragraphs

Press

To

CTRL+E

Center a paragraph

CTRL+J

Justify a paragraph

CTRL+L

Left align a paragraph

CTRL+R

Right align a paragraph

CTRL+M

Indent a paragraph from the left

CTRL+SHIFT+M

Remove a paragraph indent from the left

CTRL+T

Create a hanging indent

CTRL+SHIFT+T

Reduce a hanging indent

CTRL+Q

Remove paragraph formatting

 

Apply paragraph styles

Press

To

CTRL+SHIFT+S

Apply a style

ALT+CTRL+K

Start AutoFormat

CTRL+SHIFT+N

Apply the Normal style

ALT+CTRL+1

Apply the Heading 1 style

ALT+CTRL+2

Apply the Heading 2 style

ALT+CTRL+3

Apply the Heading 3 style

CTRL+SHIFT+L

Apply the List style

Delete text and graphics

Press

To

BACKSPACE

Delete one character to the left

CTRL+BACKSPACE

Delete one word to the left

DELETE

Delete one character to the right

CTRL+DELETE

Delete one word to the right

CTRL+X

Cut selected text to the Clipboard

CTRL+Z

Undo the last action

CTRL+F3

Cut to the Spike

 

Copy and move text and graphics

Press

To

CTRL+C

Copy text or graphics

CTRL+C, CTRL+C

Display the Clipboard

F2 (then move the insertion point and press ENTER)

Move text or graphics

ALT+F3

Create AutoText

CTRL+V

Paste the Clipboard contents

CTRL+SHIFT+F3

Paste the Spike contents

ALT+SHIFT+R

Copy the header or footer used in the previous section of the document

 

Insert special characters

Press

To insert

CTRL+F9

A field

ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)

An AutoText entry

SHIFT+ENTER

A line break

CTRL+ENTER

A page break

CTRL+SHIFT+ENTER

A column break

CTRL+HYPHEN

An optional hyphen

CTRL+SHIFT+HYPHEN

A nonbreaking hyphen

CTRL+SHIFT+SPACEBAR

A nonbreaking space

ALT+CTRL+C

The copyright symbol

ALT+CTRL+R

The registered trademark symbol

ALT+CTRL+T

The trademark symbol

ALT+CTRL+period

An ellipsis

 

Select text and graphics

Select text by holding down SHIFT and pressing the key that moves the insertion point.

Press

To extend a selection

SHIFT+RIGHT ARROW

One character to the right

SHIFT+LEFT ARROW

One character to the left

CTRL+SHIFT+RIGHT ARROW

To the end of a word

CTRL+SHIFT+LEFT ARROW

To the beginning of a word

SHIFT+END

To the end of a line

SHIFT+HOME

To the beginning of a line

SHIFT+DOWN ARROW

One line down

SHIFT+UP ARROW

One line up

CTRL+SHIFT+DOWN ARROW

To the end of a paragraph

CTRL+SHIFT+UP ARROW

To the beginning of a paragraph

SHIFT+PAGE DOWN

One screen down

SHIFT+PAGE UP

One screen up

CTRL+SHIFT+HOME

To the beginning of a document

CTRL+SHIFT+END

To the end of a document

ALT+CTRL+SHIFT+PAGE DOWN

To the end of a window

CTRL+A

To include the entire document

CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode

To a vertical block of text

F8+arrow keys; press ESC to cancel selection mode

To a specific location in a document

 

Tip   If you know the key combination to move the insertion point, you can generally select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.

Select text and graphics in a table

Press

To

TAB

Select the next cell's contents

SHIFT+TAB

Select the preceding cell's contents

Hold down SHIFT and press an arrow key repeatedly

Extend a selection to adjacent cells

Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly

Select a column

CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode

Extend a selection (or block)

SHIFT+F8

Reduce the selection size

ALT+5 on the numeric keypad (with NUM LOCK off)

Select an entire table

 

Extend a selection

Press

To

F8

Turn extend mode on

F8, and then press LEFT ARROW or RIGHT ARROW

Select the nearest character

F8 (press once to select a word, twice to select a sentence, and so forth)

Increase the size of a selection

SHIFT+F8

Reduce the size of a selection

ESC

Turn extend mode off

 

Move the insertion point

Press

To move

LEFT ARROW

One character to the left

RIGHT ARROW

One character to the right

CTRL+LEFT ARROW

One word to the left

CTRL+RIGHT ARROW

One word to the right

CTRL+UP ARROW

One paragraph up

CTRL+DOWN ARROW

One paragraph down

SHIFT+TAB

One cell to the left (in a table)

TAB

One cell to the right (in a table)

UP ARROW

Up one line

DOWN ARROW

Down one line

END

To the end of a line

HOME

To the beginning of a line

ALT+CTRL+PAGE UP

To the top of the window

ALT+CTRL+PAGE DOWN

To the end of the window

PAGE UP

Up one screen (scrolling)

PAGE DOWN

Down one screen (scrolling)

CTRL+PAGE DOWN

To the top of the next page

CTRL+PAGE UP

To the top of the previous page

CTRL+END

To the end of a document

CTRL+HOME

To the beginning of a document

SHIFT+F5

To a previous revision

SHIFT+F5

To the location of the insertion point when the document was last closed

 

Move around in a table

Press

To move to the

TAB

Next cell in a row

SHIFT+TAB

Previous cell in a row

ALT+HOME

First cell in a row

ALT+END

Last cell in a row

ALT+PAGE UP

First cell in a column

ALT+PAGE DOWN

Last cell in a column

UP ARROW

Previous row

DOWN ARROW

Next row

 

Insert paragraphs and tab characters in a table

Press

To insert

ENTER

New paragraphs in a cell

CTRL+TAB

Tab characters in a cell

Create, view, and save documents

Press

To

CTRL+N

Create a new document of the same type as the current or most recent document

CTRL+O

Open a document

CTRL+W

Close a document

ALT+CTRL+S

Split the document window

ALT+SHIFT+C

Remove the document window split

CTRL+S

Save a document

 

Find, replace, and browse through text

Press

To

CTRL+F

Find text, formatting, and special items

ALT+CTRL+Y

Repeat find (after closing Find and Replace window)

CTRL+H

Replace text, specific formatting, and special items

CTRL+G

Go to a page, bookmark, footnote, table, comment, graphic, or other location

ALT+CTRL+Z

Go back to a page, bookmark, footnote, table, comment, graphic, or other location

ALT+CTRL+HOME

Browse through a document

 

Undo and redo actions

Press

To

ESC

Cancel an action

CTRL+Z

Undo an action

CTRL+Y

Redo or repeat an action

 

Switch to another view

Press

To

ALT+CTRL+P

Switch to print layout view

ALT+CTRL+O

Switch to outline view

ALT+CTRL+N

Switch to normal view

CTRL+\

Move between a master document and its subdocuments

Keys for reviewing documents

Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.

Press

To

ALT+CTRL+M

Insert a comment

CTRL+SHIFT+E

Turn track changes on or off

HOME

Go to the beginning of a comment

END

Go to the end of a comment

CTRL+HOME

Go to the beginning of the list of comments

CTRL+END

Go to the end of the list of comments