Word 2016: Adding Citations

Updated 2017.11.01


·         To learn how to add a citation to an academic paper.

Adding a citation

To add a citation:

·         Position the cursor at the location in your document where you want the citation to appear.

·         Click on the References tab.

·         In the Citations & Bibliography group, click on Insert Citation.

·         From the drop-down menu, click on Add New Source…


Creating a new source

·         In the Type of Source box, click on the drop-down arrow.

·         Click on the type of document that you are citing.


·         Click on the Show All Bibliography Fields check box to see all of your options. Items with a red star are recommended.

·         Enter the appropriate information. Note that the author is entered with the last name first.

·         Click on OK when done. The citation will be entered at the current location in your document, and will look something like this (it will vary depending on the citation style that you have chosen):


Setting the citation style

If you want to change the style of the citation, Word probably has the style you want. The style above is APA Sixth Edition.

·         Click on the References tab.

·         In the Citations & Bibliography group, click on the Style drop-down arrow.

·         Click on the desired style.


The style below is MLA Seventh Edition.