Word 2019/365: Tables

Updated 2019-11-04

Objectives

Tables

Use tables when you want to confine text to rectangular regions (and the text does not flow from one cell to the next). Tables are an easy way to align text without creating columns (which requires multiple sections).

·         To create text like this (below), use a table.

Stuff 1

Details of stuff 1 jkljkl jlk jdfjkla jfkl; ajklf; jkal fjdkalf; jdkals; fjdksal; fdjklas; jfkld fjsaklf; jkfdsl; jfkdf jksafdl jfdkl; fdjklasjklsa jkl; jklj kfdjkdsaf ajkl ajkladsf jsakdl fjkalds jkfdsla jaksafdjklsafd dsafjklf jklfdsa jkldafsjsadf jklsf jkldsa jkladsf jklasdf

Stuff 2

Details of stuff 2 jkljkl jlk jdfjkla jfkl; ajklf; jkal fjdkalf; jdkals; fjdksal; fdjklas; jfkld fjsaklf; jkfdsl; jfkdf jksafdl jfdkl; fdjklasjklsa jkl; jklj kfdjkdsaf ajkl ajkladsf jsakdl fjkalds jkfdsla jaksafdjklsafd dsafjklf jklfdsa jkldafsjsadf jklsf jkldsa jkladsf jklasdf

·       Note that the borders do NOT have to remain visible. Here is the same table with the borders turned off:

Stuff 1

Details of stuff 1 jkljkl jlk jdfjkla jfkl; ajklf; jkal fjdkalf; jdkals; fjdksal; fdjklas; jfkld fjsaklf; jkfdsl; jfkdf jksafdl jfdkl; fdjklasjklsa jkl; jklj kfdjkdsaf ajkl ajkladsf jsakdl fjkalds jkfdsla jaksafdjklsafd dsafjklf jklfdsa jkldafsjsadf jklsf jkldsa jkladsf jklasdf

Stuff 2

Details of stuff 2 jkljkl jlk jdfjkla jfkl; ajklf; jkal fjdkalf; jdkals; fjdksal; fdjklas; jfkld fjsaklf; jkfdsl; jfkdf jksafdl jfdkl; fdjklasjklsa jkl; jklj kfdjkdsaf ajkl ajkladsf jsakdl fjkalds jkfdsla jaksafdjklsafd dsafjklf jklfdsa jkldafsjsadf jklsf jkldsa jkladsf jklasdf

Creating a table from scratch

To create an empty table:

·         Click on the Insert tab.

·         Click on the Table button.

·         Then drag the mouse over the desired number of rows and columns:

 

Creating a table from existing text

·         Insert separator characters—such as commas or tabs—to indicate where you want to divide the text into columns. Use paragraph marks to indicate where you want to begin a new row.  For example, in a list with two words on a line, insert a comma or a tab between the words on each line to create a two-column table.

·         Select the text that you want to convert. Be careful not to select any extra lines above or below your text.

·         Click on the Insert tab.

·         Click on the Table button.

·         Then click Convert Text to Table.

·         In the Number of columns box, look at the number of columns. If the number is not correct, you do not have the same number of separator characters on each line. You need to go back and look at the separators on each line.

·         In the Convert Text to Table dialog box, under Separate text at, click the option for the separator character that is in your text. You must have the same number of separator characters (e.g. tabs) on each line or this will not work!

·         Select any other options that you want.

Navigating through tables

·         To move to the next cell in a table: <Tab>

·         To move to a tab stop within a table cell: <Ctrl>+<Tab>.

For the following examples, use this document.

Shading

·         To add shading to the background of your table:

·         Select the cells that you want to shade.

·         Click on the Table Design tab.

·         In the Table Styles group, click on the Shading button.

·         Select the color you want to use for your background.

Borders

To add borders to a table:

·         Select the cells you want to format.

·         Click on the Table Design tab.

·         In the Table Styles group, click on the Borders button. The following list will appear.

·         Choose the desired borders.

 

·         If you want to change the thickness of the border lines, you will have to click on the Borders and Shading item at the bottom of the menu. The following dialog box will appear:

·         Select the style, color, and width that you want your borders to be.

·         Then click on the appropriate border(s) in the Preview window on the right.

·         Click on OK when done.

Revising a table

All of the commands below are from the Table Layout tab.

To add rows/columns:

·         Select the row/column where you want the new data to go.

·         Click on the Layout tab.

·         Select the appropriate choice from the Rows and columns section:

Or, you can:

·         Select the row/column where you want the new data to go and right-click.

·         The following context menu will appear. Click on Insert.

·         Select the appropriate option.

To delete rows/columns:

·         Select the rows/columns you want to delete.

·         Then click on the Table Tools—Layout tab.

·         In the Rows and Columns section, click on the Delete button.

·         From the drop-down menu, click on the appropriate choice:

To merge two or more cells into a single cell:

·         Select the cells you want to merge.

·         Then click on the Table Tools—Layout tab.

·         In the Merge group, click on Merge Cells.

To change the height of a row:

·         Position the cursor at the bottom of the row that you want to change until the two-headed arrow appears. Drag the cursor up or down until you reach the desired height.

To change the width of a column:

·         Position the cursor at the right edge of the column that you want to change until the two-headed arrow appears. Drag the cursor left or right until you reach the desired width.

Deleting a table

To delete a table:

·         Select the entire table by clicking on the four-headed arrow in the top-left corner.

·         Then from the Table Tools—Layout tab, click on the Delete button.

·         Then click on Delete Table from the list of choices.

Rotating text

To change the alignment of text:

·         Select the cells whose alignment you want to change.

·         Then from the Table Layout tab, in the Alignment group, click on Text Direction. Word will cycle through the 3 choices: normal, rotated right 90 degrees, and rotated left 90 degrees:

Sorting a column of numbers

To sort a list of numbers:

·         Click on the Layout tab.

·         From the Data group, click on the Sort button:

Summing a column of numbers

To sum a column of numbers:

·         Select the cell where you want the sum to go.

·         Click on the Layout tab.

·         Click on Formula.